Datavant used Greenhouse to eliminate redundant systems and bring together high-volume and corporate hiring for efficiency. 

Key results

$350k+ saved
95% adoption rate of scorecards
50% increase in productivity and data accuracy 

About Datavant

• 8,000+ employees 
• Works with 300+ real world data partners
• Serves 70,000 hospitals and clinics

Datavant is a data platform company for healthcare whose products and solutions enable organizations to move and connect data securely. The company’s mission is to make the world's health data secure, accessible and actionable. Datavant enables more than 40 million healthcare records to move between thousands of organizations, including 75% of the 100 largest U.S. health systems, 100% of U.S. payers and an ecosystem of 300+ real-world data partners.
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The challenge

When Datavant merged with Ciox Health in 2021, it faced the typical challenges that come with a merger – like consolidating and streamlining legacy systems and processes. 

With two different hiring/ ATS systems and modes of hiring (both corporate and high-volume), the Talent Acquisition team found that information and workflows were getting siloed and creating confusion. Gina Nicoletti, Head of Talent Acquisition Operations at Datavant, says that  “dealing with multiple platforms led to pain points for both the TA team and our hiring partners.”

Both Gina and Talitha Shiroma, Talent Operations Program Manager at Datavant, recognized the need to bring everything into a single hiring platform – Greenhouse – to eliminate redundancies and build a structured process everyone could follow.

We knew we needed to make a change. We had one process here, one process here, and there were these things that were just falling into the crevice between the two.

^{– Talitha Shiroma, Talent Operations Program Manager at Datavant}

The solution

Talitha spearheaded the migration of Datavant’s hiring process into Greenhouse, seamlessly transferring over 2 million candidate records, job requisitions and historical data.

This transition didn’t just cut costs – it also brought structure and efficiency to the hiring process. By consolidating tools and eliminating inefficiencies, Datavant significantly increased recruiter productivity and built a more scalable system. With hands-on support from the Greenhouse Customer Success team, Talitha and Gina tailored the platform to their needs, implementing features like auto-granted hiring permissions to streamline workflows and remove bottlenecks.

Gina Nicoletti, Head of Talent Acquisition Operations at Datavant shared, “Those permission rules have been really critical to us, again, being a team of two. This automates that process as much as possible for us.”

By collaborating with the Greenhouse Customer Success team and nearing the final stages of integrating Greenhouse with Oracle HCM, Datavant eliminated tedious manual data entry, making their recruiting process smoother than ever. Key Greenhouse features helped create consistency in their hiring:

• Permission roles that auto-grant hiring managers job creation access
• Job kickoff forms that align teams on role attributes and qualifications
• Pay transparency features that standardize processes and improve compliance

With interconnected features and automation, Datavant optimized its hiring workflow, ensuring a faster and highly scalable recruitment process.

I feel like [the Greenhouse Success team’s] experience there just allowed us to build out integration setups and put us in such a good place for launching into a single ATS with a lot of changes for the business, a lot of changes for TA across the board.

^{– Talitha Shiroma, Talent Operations Program Manager at Datavant
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The results

Merging costly systems, processes and two different hiring approaches after an acquisition was no small feat for Datavant. But after switching to Greenhouse, they not only streamlined operations, they saved $350K+ in the process.

Additionally, automation and intuitive hiring tools in Greenhouse helped enhance recruiter productivity by 50%, making the hiring process more seamless and effective.

Overall, Talitha knew patchwork fixes weren’t the answer, and said, “You can only apply so many Band-Aids until you become Frankenstein.” With Greenhouse, Datavant tackled the root issues, creating a stronger foundation for hiring.

Leading change management, Talitha drove a 95% adoption rate across the TA team, making it much easier for hiring managers to see the value of using Greenhouse – ultimately building structure and lasting improvements into the process.

Talitha also noted how Greenhouse empowers her team to do their best work (and be their best selves) – creating a ripple effect that leads to better, more impactful hiring.

If [my peers] are their best selves, they’re going to be able to be their best selves for the candidate. You’re going to have a better candidate experience, a better hiring experience, when you are holding people accountable and also not spending too much time scheduling your interview just because the system is broken.

^{– Talitha Shiroma, Talent Operations Program Manager at Datavant}